2 NOVEMBER 2022 - SITUATION VACANT NO. 02/2022

CONSULATE GENERAL OF MALAYSIA

313 East 43^rd Street,

New York, N.Y.10017

Tel: (917)319-0381 Fax: (212)490-4290

Email: mwnewyork@kln.gov.my

SITUATION VACANT NO. 02/2022

JOB BRIEF:

We are looking for a responsible, reliable and efficient individuals to join the Consulate General of Malaysia as Chauffeur and Messenger. The ideal candidate should have excellent oral and written communication skills, hardworking professional who are able to undertake a variety of tasks and work diligently under pressure.

JOB DESCRIPTION / RESPONSIBILITIES:

1. CHAUFFEUR

1. To drive (without influence) the official / office car for Consul General, officials, visitors and others as instructed by Consul General / Head of Chancery.
2. To constantly check with officers on daily programs and provide appropriate advice on departure time.
3. To maintain vehicles in safe, clean and good working condition on a daily basis by:

• Conducting daily inspection of the overall condition of the vehicles;
• Checking tire pressure, air-conditioning, sound system, windows, brakes, lights conditions, etc.;
• Ensuring that fuel is adequate at all times; and
• Ensuring that E-Z Pass is functioning / in sufficient amount.

4. To ensure the security of the vehicles at all times.
5. To ensure that scheduled and routine maintenance of vehicles are performed on time.
6. To report immediately any damages of vehicles to Head of Chancery and arrange for repair work to be done.
7. To make statement and record all traffic violations on the vehicle.
8. To ensure the cleanliness of the vehicles on a daily basis (wash/ wax/ vacuum).
9. To maintain a Log Book and record all travelling information on daily duty, petrol consumption and mileage.
10. To dispatch and receive any urgent letters, banking matters, etc.
11. To assist the Consul General in the coordination of special events / visits / programs.
12. To perform any other duties as and when directed by the Consul General from time to time.

2. MESSENGER

1. To prepare all outgoing documents including sealing and labelling, as well as drop-off and pick up documents at courier companies, Government offices, Consulates, etc.
2. To record all outgoing and incoming documents in record book.
3. To run errands such as to the post office, Government offices, Consulates etc;
4. To maintain and update the following:
   • List of all inventory/ assets including ICT appliances such as office computers, printers, scanners, fax machines, etc.;
   • Make arrangements for scheduled maintenance of inventory/asset and update maintenance record;
   • Consular and other miscellaneous files; and
   • Database of Locally Recruited Staff (LRS).
5. To assist in Consular matters as follows:

• Process and maintain record/ database of registered Malaysians.
• Assist in consular matters and counter duties - receive applications, perform document checking (when needed).
• Arrange and store all consular application forms in proper sequence after processing them.
• Assist in issuing receipts for all collection and to prepare collector statements on a weekly basis (when needed).
• Assist Vice Consul in preparing monthly consular report including statistics of registered Malaysians.
• Answer, screen and forward any incoming phone call inquiries while providing basic information (when needed).

6. To drive (without influence) the official / office car for Consul General, officials, visitors and others when instructed by Consul General / Head of Chancery.
7. To assist the Consul General in the coordination of special events / visits / programs.
8. To perform any other duties as and when directed by the Consul General from time to time.

REQUIRED SKILLS AND QUALIFICATIONS FOR BOTH POSITIONS:

1. Minimum High School Diploma or equivalent in any discipline - additional qualification in relevant fields will be a plus;
2. Working knowledge of office equipment, such as computers, printers, scanners and fax machines;
3. Proficiency in MS Office (MS Word, Excel and PowerPoint, in particular);
4. Excellent time management skills and the ability to prioritize work;
5. Attention to detail and problem-solving skills;
6. Excellent written and verbal communication skills;
7. Strong organizational skills with the ability to multi-task;
8. Excellent interpersonal skills including pleasant personality with relevant experience; and
9. A valid working permit to work in USA (for non-US citizens). The Consulate General shall not act as the sponsor for the applicants in obtaining a visa / working permit or bear the costs for visa / work permit renewal.

APPLICATION PROCEDURES:

Interested applicants are required to apply by filling up the Application of Employment Form (Appendix A). Completed application form together with all other supporting documents shall be submitted either physically to the Consulate General of Malaysia at the above address or virtually via email to mwnewyorkcg@kln.gov.my no later than November 9, 2022 at 5.00pm. Please indicate “CHAUFFEUR or MESSENGER” on the top left corner of the envelope.

Only shortlisted candidates will be contacted for the interview.

Consulate General of Malaysia

November 2, 2022