18 JANUARY 2023 - SITUATION VACANT NO. 01/2023

CONSULATE GENERAL OF MALAYSIA

313 East 43^rd Street,

New York, N.Y.10017

Tel: (917)319-0381 Fax: (212)490-4290

Email: mwnewyork@kln.gov.my

SITUATION VACANT NO. 01/2023

JOB BRIEF:

We are looking for a responsible, reliable and efficient individuals to join the Consulate General of Malaysia as a Messenger. The ideal candidate should have excellent oral and written communication skills, hardworking professional who are able to undertake a variety of tasks and work diligently under pressure.

JOB DESCRIPTION / RESPONSIBILITIES:

1. MESSENGER

1. To prepare all outgoing documents including sealing and labelling, as well as drop-off and pick up documents at courier companies, Government offices, Consulates, etc.
2. To record all outgoing and incoming documents in record book.
3. To run errands such as to the post office, Government offices, Consulates etc;
4. To maintain and update the following:
   • List of all inventory/ assets including ICT appliances such as office computers, printers, scanners, fax machines, etc.;
   • Make arrangements for scheduled maintenance of inventory/asset and update maintenance record;
   • Consular and other miscellaneous files; and
   • Database of Locally Recruited Staff (LRS).
5. To assist in Consular matters as follows:

• Process and maintain record/ database of registered Malaysians.
• Assist in consular matters and counter duties - receive applications, perform document checking (when needed).
• Arrange and store all consular application forms in proper sequence after processing them.
• Assist in issuing receipts for all collection and to prepare collector statements on a weekly basis (when needed).
• Assist Vice Consul in preparing monthly consular report including statistics of registered Malaysians.
• Answer, screen and forward any incoming phone call inquiries while providing basic information (when needed).

6. To drive (without influence) the official / office car for Consul General, officials, visitors and others when instructed by Consul General / Head of Chancery.
7. To assist the Consul General in the coordination of special events / visits / programs.
8. To perform any other duties as and when directed by the Consul General from time to time.

REQUIRED SKILLS AND QUALIFICATIONS:

1. Minimum High School Diploma or equivalent in any discipline - additional qualification in relevant fields will be a plus;
2. Working knowledge of office equipment, such as computers, printers, scanners and fax machines;
3. Proficiency in MS Office (MS Word, Excel and PowerPoint, in particular);
4. Excellent time management skills and the ability to prioritize work;
5. Attention to detail and problem-solving skills;
6. Excellent written and verbal communication skills;
7. Strong organizational skills with the ability to multi-task;
8. Excellent interpersonal skills including pleasant personality with relevant experience; and
9. A valid working permit to work in the U.S. (for non – U.S. citizens). The Consulate General shall not act as the sponsor for the applicants in obtaining a visa / working permit or bear the costs for visa / work permit renewal.

APPLICATION PROCEDURES:

Interested applicants are required to apply by filling up the Application of Employment Form (Appendix A) that can be obtained from the Consulate General of Malaysia at the above address from 9.00 am to 5.00 pm (Monday- Friday) except on public holidays or by downloading it from the Consulate General’s website.

Completed application form together with all other supporting documents shall be submitted either physically to the Consulate General of Malaysia at the above address or virtually via email to mwnewyorkcg@kln.gov.my no later than January 25^th, 2023 at 5.00pm. Please indicate “MESSENGER” on the top left corner of the envelope.

Only shortlisted candidates will be contacted for the interview.  

Consulate General of Malaysia

January 18^th, 2023